Green office 2010
Introduction:
Green Office 2010 is a software solution designed to meet the demands of business management and operation in organizations. With the main functions such as: document administration, work or personnel management, working schedule... the system can meet most management and operation demands of any organization. The solution is striking for its flexible, multi-level methods to manage users and organizational structure; thus,it can be deployed in units with complex models and multiple levels. Green Office 2010 is designed on web technology, so it can be considered as an online office, in which users are able to access the Internet whenever and wherever to handle job.
The modules:
The main functions:
Document Administration :
Is used to manage all documents of an organization. Traditionaly, manual management and distribution of documents/paper wastes a lot of time of the agencies and units. Based on the flexible structure of decentralized management mechanism, document management tools make it easy and effective to manage documents/paper and minimize cost. This tool will help leader, staff update the latest information and document of their office anywhere by connecting to the internet. In addition, this tool also allows users to store and search documents and paper quickly.
The main functions:
Managing documents in, documents out, and internal documents
Updating and storing document
Classifying and distributing documents to units and individuals. These documents can be distributed to many levels according to the organizational structures of the Company.
Reading detailed content through the attached files
Creating jobs for document
Approval of leaders
Creating document list for individuals for researching
Searching document quickly with multiple criteria
Statistical analysis documents
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Document Sample Administration:
Is used to manage document forms such as the form of processes, ISO, contract, decision and others..., with the main functions: Allow to create and manage different document forms by creating folders managed under tree model. Manage documents for the whole company, each department or individual
Share documents between members in the Company |
Work management:
Is used to create and manage work for organizations, units or individuals This is a management tool focusing on assigning tasks within the company. With this tool, users not only create and edit information but also update working progress for all the staff of the company. Concurrently, with this tool, management team as well as leaders of departments can consider and evaluate the task performance thanks to the report and statistical analysis functions. Another special feature is task assignment management tool which is closely integrated with document administration ones. Thus, managers can deliver and check the execution progress of documents.
Main functions:
Create individual work
Create and assign tasks for business and individual
Link with the text and document
Report work progress
Discuss, give suggestions or comment on work
Authorize and assign works
Announce new, due and overdue tasks
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Working schedule:
Is used to manage and set up working schedule for organizations, departments or individuals: Setting working schedule for organizations, departments or individuals Displaying calendar based on one month basis; therefore, it is very easy to exploit and use Reminding scheduled work |
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Announcement:
Is used to make notice to organizations, business, or individuals |
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Asset management:
Is used to manage and update information about the use of facilities and equipments in offices and enterprises. Work supporting equiptment is important and indispensable to any agency or business. The function of facilities and equipment management tools is to manage all information and the process of using facilities and equipment of agencies such as managing the allocation of office buildings, equipment for individual units and dealing with requirements for handling, repairing equipment, equipment depreciation. Main functions: View asset list of the whole Company or Department Asset information Updating information changes, history of asset Sending requirements for supplying asset, approving requirements Searching asset |
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Personnel management:
Is used to manage, update personnel file and assist the personnel recruiting process of companies. Personnel management in a company can not be overlooked. Personnel managing tools will assist HR department in managing information and working process of all employees. This tool includes functioning groups such as: managing contract files, updating commendation and condemnation information and contact list Main functions: Personnel information management Personnel Files Personnel working process Labor contracts management Commendattion and condemnation |
